Of all the things planned to optimize your business, eliminating paper may not be at the top of your list. But it should be. Using paper is more expensive than you think, in terms of time, money, and providing the best service for your customers. Below are just a few examples of how paper can actually hurt your company.
- Paper Increases the Cost of Doing Business
The money you spend on buying paper is only the beginning. Paper use requires printers, copiers, fax machines, and ink and toner cartridges, as well as equipment maintenance and repair. Your company could realize significant savings by switching to a digital platform.
- Paper Takes Up Valuable Space
The square footage you waste by storing paper is a precious resource that could be better utilized. Imagine the benefits of getting rid of those wall-to-wall filing cabinets and enjoying quick, easy access to everything they contain with the click of a button.
- Paper Slows Everything Down
Like most of us, you’ve probably experienced a workflow standstill or delayed response time, just because you had to wait for a signature or an updated document to be delivered before you could move forward. Delays of any length can be a costly waste of time and money, and can hinder your ability to provide responsive service for your customers. With a digital solution, there’s no need to wait for hand-delivered paperwork. You have the freedom of receiving real-time updates and delivery of documents, whenever and wherever you need them.
- Paper is a Big Waste of Time
No matter how efficient you are, tracking paper is time consuming. To access a paper document, your employees probably go to a filing cabinet and search for a file folder. Maybe that cabinet is in another room, or on another floor, or in another building. Maybe it’s in a huge warehouse across town. Even if the document was properly filed, finding it can be a slow process. This is valuable time that could be better spent on revenue-driving tasks.
- Paper Makes Your Company Seem Outdated
In today’s virtual age, many customers favor digital platforms over traditional paperwork. Using a cloud-based solution that can be quickly and easily accessed from an office computer or mobile device gives your business the professional edge of an organized, tech-savvy image.
- Using Paper Can Be Risky Business
The inescapable fact is, paper is fragile. The more times a document is touched, the higher the risk of it being misfiled, accidentally damaged, or even destroyed. Not having immediate access to critical paperwork can have costly ramifications for your customers and your company. Using a digital, cloud-based platform eliminates those risks by providing a secure backup of all your documents.
What’s the Solution?
Folio. Our software conveniently and efficiently streamlines every paper-based workflow in your supply chain. Not only that, the entire Folio system can be put in place within your business in less than a week. Let Folio solve your paper problems and you’ll have less stress, and more time and energy to focus on your business.