Billing & Accounting Specialist - MacGregor Partners

Billing & Accounting Specialist

Want to join a growing company with a great culture? We are looking for someone with robust billing and invoicing knowledge to join the MacGregor Partners team as a Billing & Accounting Specialist. 

This position will provide support to the Accounting team with responsibilities in the areas of customer and vendor invoicing, multi-state sales tax, and reconciliation of accounts. The ideal candidate will be a proactive self-starter who can manage timelines and provide consistent and professional follow-up to internal and external customers.

If you are hardworking, reliable, and thrive in a fast-paced environment, and enjoy working to ensure nothing falls through the cracks, then this position is for you!

What you’ll do:

  • Process invoices to include obtaining proper approvals, GL coding, and input into the accounting system.
  • Reconcile vendor statements and invoices as required.
  • Assist with filing multi-state sales tax returns.
  • Organize and maintain electronic and paper files.
  • Assist with monthly and year-end closings.
  • Analyze general ledger accounts, research, and resolve any discrepancies.
  • Work closely with the sales and project team to ensure accuracy and timeliness of customer invoicing.
  • Process customer invoices, payments, and collections.
  • Reconcile customer accounts, research, and resolve customer inquiries and discrepancies.
  • Assist with accounting projects and preparation for external audits.

 What you’ll bring:

  • 5+ years of demonstrated experience in accounting and invoicing.
  • Associate degree in Accounting.
  • Excellent attention to detail and accuracy.
  • Strong verbal and written communication skills.
  • Self-motivated with outstanding organizational skills.
  • Sales and use tax experience.
  • Advanced Excel skills.
  • Ability to maintain confidentiality and professionalism.

Bonus points for:  

  • Hands-on experience with NetSuite
  • Work experience in software, consulting, or service company

What you’ll get:

  • One of the fastest-growing companies in America to work for and a talented team to back you up.
  • Remote work opportunities.
  • An awesome culture, backed up by winning a Best and Brightest for Milwaukee award five years in a row, and Best and Brightest in the nation for 2020 & 2021!
  • Medical, Dental, Vision Insurance.
  • Immediate Vacation & Sick Time.
  • Employer-sponsored short-term disability, long-term disability, and life insurance.
  • Paid Maternity and Paternity leave.
  • 401(k) program with match.
  • Sabbatical leave of an additional five weeks paid time off every five years.
  • Two days of PTO for Volunteering.
  • Professional Development.

Work Authorization

No sponsorship is provided for this position. US citizens or permanent residents only.